Your event deserves perfection. We turn your vision into unforgettable moments — from the first idea to the final applause — professional event management for Vienna, all of Austria, and worldwide.
Whether corporate conference, gala evening, or client event — every event is unique and deserves professional support. As a Vienna-based event agency, we transform your ideas into memorable events. We manage projects across Austria and internationally with the highest quality standards.
Event management includes the strategic planning, organization, and delivery of events of any size. As a specialized event agency in Vienna, we coordinate every aspect of your event — from the initial idea to customer feedback.
We orchestrate the full scope of your event – from talking about your first idea and venue scouting to technical solutions and staffing – ensuring everything runs seamlessly while you focus on your guests.
We not only possess theoretical knowledge but also years of practical experience, well-established partner networks, and the expertise to make your event spectacular in a professional way and 100% reliable.
20+ years of experience in organizing events and congresses.
SMILE-Eventmanagement was founded in 2004 by Mag. Michaela Leithner, MA, is a full-service event agency with a focus on multilingual events, headquartered near Vienna and working across Austria and internationally. With over two decades of experience and more than 1,000 successful events, we combine detailed planning, seamless organization, and flawless execution.
Our expertise spans corporate events, conferences, and general meetings, as well as galas, cultural events, workshops, and team-building events that motivate and inspire. We plan, produce, and coordinate all trades from a single source: Concept, budget & permits, venue & logistics, safety, catering, staffing, plus — as needed — interpreting and hybrid solutions. Thanks to our partner network, we reliably deliver projects of any size.
What sets us apart: Modern project management with transparent processes that make your message resonate and endure. One dedicated contact coordinates all stakeholders and ensures transparency for the budget, timeline, and quality. Reliable, thorough, and on equal footing.
A successful event starts with the right concept – and a vision. We align your goals, audience, and ideas into a tailored strategy that makes your occasion one of a kind.
As experienced consultants, we support you from the first idea to post-event evaluation. Our marketing team ensures optimal reach and successful attendee acquisition.
Flawless production requires professional project management. We coordinate all trades, monitor timelines, and ensure everything runs to plan through continuous quality control.
High-quality event technology is essential for success. We provide complete technical solutions from a single source – from professional lighting to broadcast-quality live streaming.
Our unique selling point: We have our own simultaneous interpreting booths and transmission equipment. This enables us to organize international conferences and multilingual events particularly efficiently and cost-effectively.
Experienced event staff make the difference between a good event and an unforgettable one. Our team of qualified professionals ensures that everything runs smoothly and that guests are satisfied.
Our expertise covers the entire spectrum of professional events – from confidential business meetings to large congresses:
Important: Your company party, your style: with a personal touch and a custom entertainment program designed for your team and your guests.
Sustainable events are not only beneficial for the environment, but they also enhance your corporate image. As a responsible agency, we offer comprehensive green event solutions for forward-thinking event organizers.
Hybrid formats combine the advantages of in-person and online events, offering a seamless blend of both. We organize hybrid events with state-of-the-art streaming technology and interactive elements that engage all participants.
The costs for professional event management vary depending on the type of event, number of participants, and desired services. We would be happy to provide you with a transparent, customised quote – free of charge and with no obligation.
Event management is the process of planning and delivering events. An event agency is a specialized company that provides these services professionally. While events can be planned internally, an experienced agency brings years of expertise, established partner networks, and often significant cost efficiencies.
Hybrid formats combine on-site and online participation. Benefits include greater reach, lower participant costs, and a more sustainable approach – ideal for conferences, coaching, and corporate presentations. We deliver hybrid events with professional streaming technology.
High-quality live streaming requires professional UHD cameras, reliable streaming software and equipment, a stable high-bandwidth connection, and optimal lighting for interactive formats: Chat moderation, voting tools, and virtual breakout rooms. We provide you with the complete streaming setup.
International events require professional interpreting teams and equipment (booths or streaming), and sometimes tour-guide systems. Key factors: Thorough briefings, comprehensive technical tests, and reliable backups. With our in-house interpreting service, we deliver multilingual events efficiently and cost-effectively.
When handled internally, moderation can easily appear unpolished and divert attention from the real goal of the event. Professional moderators, on the other hand, provide structure, engage the audience, and respond to spontaneous situations with confidence. This enhances both impact and success. We provide experienced moderators who are bilingual, empathetic, and have stage presence.
We clarify your objectives, target audience, event format, and budget framework. Together, we identify key success factors and develop a realistic plan.
Based on your goals, we develop a detailed concept including budgeting, timelines, venue selection, technology, safety measures, security and the right staff. Our transparent project plan ensures smooth coordination.
On event day, we coordinate all partners and ensure seamless execution. We manage setup, stage direction, and live communication - so you can focus on your guests.
After the event, we hold a debriefing session. We document insights for future projects and actively seek your feedback. This continuous improvement is part of our internal quality assurance process and guarantees constantly optimized services.
During a complimentary initial call, we discuss your requirements and collaborate to find the ideal solution.
